Asset management & maintenance guides

What to look for in asset management software

Evaluate asset management software on ownership, location, check-in and check-out, maintenance, consumables, audits and visibility across companies and branches.

Asset accountability forms: issuing company property to employees

What an asset accountability form should contain, how to issue and return company property, handling loss or damage fairly, and moving accountability forms online.

Asset booking systems for vehicles, rooms and shared equipment

How to set up booking for company vehicles, meeting rooms and shared equipment: booking rules, approvals, pickup and return, no-shows and utilization.

Asset check-in and check-out: a process that keeps equipment accounted for

Design a check-in and check-out process for tools, devices, vehicles and equipment: assignment, acknowledgments, condition checks, due dates and overdue follow-up.

Asset disposal process: retiring company assets properly

A controlled asset disposal process for Philippine companies: approvals, valuation, disposal methods, data wiping, records, accounting and tax considerations.

Asset lifecycle management and repair-or-replace decisions

Manage assets from planning to disposal and decide when to repair or replace, with lifecycle stages, cost tracking, a worked repair-or-replace example and KPIs.

Asset tagging and tracking: barcodes, QR codes and RFID compared

How to tag and track company assets: choosing barcodes, QR codes or RFID, numbering schemes, tag placement, rollout steps and keeping records current.

Asset transfers between branches and companies: keeping records right

How to transfer equipment, vehicles and IT assets between branches and group companies without losing track: requests, approvals, dispatch, receipt and records.

Calibration management for instruments and equipment

How to manage calibration of scales, gauges, thermometers and test equipment: instrument register, intervals, certificates, out-of-tolerance actions and audits.

CMMS vs. EAM: which maintenance and asset system do you need?

The difference between a CMMS and an EAM system, what each covers, when a Philippine company needs one or the other, and where ERP-based asset management fits.

Consumables management: supplies, spare parts and issuance control

Control office supplies, cleaning materials, spare parts and other consumables: depot stock, issuance by department or asset, minimum levels and usage analysis.

Fixed asset audit: verifying assets across branches and sites

Plan and run a fixed asset audit: scope, scanning by location, matching to the register, handling missing and unrecorded assets, and approving adjustments.

Fixed asset register: what to record and how to keep it accurate

The fields a fixed asset register needs, capitalization thresholds, how to handle additions, transfers and disposals, and how to reconcile with the books.

Fleet management for Philippine companies: vehicles, trips and costs

Manage company vehicles in the Philippines: vehicle records, registration and insurance renewals, trip tickets, fuel, maintenance, drivers and cost per kilometer.

Gate pass and property control: securing what leaves your premises

How gate passes and property control work in Philippine plants, warehouses and offices: pass types, approvals, guard verification, returnable items and reports.

Internal helpdesk and ticketing: IT, HR, admin and facilities requests in one place

Set up an internal helpdesk for IT, HR, admin and facilities: ticket categories, triage, SLAs, queues, knowledge articles and the metrics that show service quality.

IT asset management: laptops, phones and devices across the company

Track company laptops, phones and devices from purchase to disposal: assignment, onboarding and offboarding, repairs, licenses, data security and audits.

Maintenance work orders: from service request to completed repair

How to run maintenance work orders: requests, triage, priorities, assignment, parts, completion records and the reports that improve maintenance.

MTBF and MTTR: measuring equipment reliability and repair speed

How to calculate MTBF, MTTR and availability, with worked examples, what the numbers tell you, data you need and how to improve each one.

Preventive maintenance program: from breakdowns to planned work

Build a preventive maintenance program: asset criticality, time and usage schedules, checklists, work orders, spare parts, service requests and maintenance KPIs.

Security patrol management: checkpoints, incident reports and oversight

Manage security operations across sites: patrol routes, checkpoints, guard tours, incident reports, visitor registration and the reports management needs.

Spare parts management: keeping critical equipment running

Manage maintenance spare parts: critical spares, stocking decisions, min-max levels, issuing to work orders, obsolete parts and storeroom controls.

Warranty and repair management for distributors and retailers

Manage warranty claims, repairs, replacements and parts: claim intake, eligibility checks, depot workflows, supplier recovery and after-sales KPIs.

Asset management

Manage fixed assets, check-in and check-out, consumables, engineering work and service requests. Give your team a clearer view of assets across companies and branches, from assignment to maintenance.

Inventory & asset audit

Run goods, asset and spot audits with product movement and materials reports. Bring discrepancies into a structured review workflow across operating locations.

Gatekeeping & security

Coordinate registration, checkpoints, property control, patrols and security reports. Give security teams a dedicated workflow alongside company operations.

Helpdesk & ticketing

Manage public and internal support requests through ticket submission, triage and active queues. Help teams follow issues without losing them in separate conversations.

Warranty & repairs

Manage warranty claims, repairs, replacements, parts requisitions and depot work. Keep after-sales records connected to the wider sales and stock workflow.