Industry guides
ERP for logistics, trucking and warehousing companies in the Philippines
How Philippine logistics providers manage fleets, trips, fuel, drivers' payroll, warehouses for clients, billing and maintenance in one connected system.
Logistics providers in the Philippines, including trucking companies, third-party warehouses (3PLs), forwarders and courier operators, earn thin margins on high volumes. Profit depends on keeping trucks loaded and moving, controlling fuel and maintenance, paying drivers and helpers correctly and billing every trip and service. An ERP for logistics connects operations with payroll and finance so every trip is costed and billed.
Logistics pressure points
| Pressure point | What helps | Guide |
|---|---|---|
| Fuel cost and misuse | Fuel records with odometer, efficiency by truck and driver | Fleet management |
| Breakdowns and downtime | Preventive maintenance by kilometers and time | Preventive maintenance |
| Trips not billed | Trip records linked to billing | Order-to-cash |
| Driver and helper payroll | Trip-based allowances, overtime, night work, approvals | How to compute payroll |
| Client stock accuracy in 3PL warehouses | Warehouse records by client with counts | Warehouse management |
| Proof of delivery delays | Delivery confirmation and document return tracking | Delivery and logistics |
| Vehicle compliance | Registration, insurance and permit renewals tracked | Fleet management |
Trip-level costing
For each trip, capture:
- Vehicle, driver and helpers
- Route, distance and duration
- Fuel, tolls, parking and allowances
- Revenue (rate per trip, per drop, per kilo or per pallet)
Trip margin = trip revenue − direct trip costs, and over time, include maintenance and depreciation per kilometer. Unprofitable lanes and customers become visible.
Driver and helper payroll
Trucking payroll often includes per-trip allowances, per diem, overtime, night work and holiday premiums, sometimes across regions with different minimum wages. Approved trip records and attendance should flow into payroll so drivers are paid correctly and on time. Clarify with your advisers how trip-based pay interacts with hours of work and premium pay rules for your arrangement.
3PL warehousing
When storing goods for clients:
- Keep stock by client with separate item masters where needed
- Record receiving, storage, picking and dispatch per client order
- Bill storage (per pallet or square meter) and handling (per transaction) from the activity records
- Provide clients with inventory and movement reports
Rollout approach
- Fleet and asset register; driver records
- Trip records and fuel tracking
- Maintenance schedules and work orders
- Payroll integration for drivers and helpers
- Billing and receivables; client reporting
- Lane and customer profitability reviews
KPIs for logistics companies
| KPI | Definition |
|---|---|
| Truck utilization | Days or hours in revenue service ÷ available |
| Fuel efficiency | Kilometers per liter by vehicle |
| On-time delivery | Deliveries within the promised window |
| Cost per kilometer | Total vehicle costs ÷ kilometers |
| Trip margin | Revenue − direct trip costs |
| Unbilled trips | Completed trips not yet invoiced |
Where Cirquolus fits
Cirquolus connects warehousing & logistics for deliveries and stock, asset management with trip management, asset booking and vendor service, timekeeping with mobile logging, payroll, gatekeeping and financial management. Scope trip billing and 3PL requirements with our team for your service model.
Frequently asked questions
What should a logistics company ERP include?
Fleet and asset management, trip records, fuel and maintenance, driver payroll, warehouse management for clients, billing and financial reporting.
How do trucking companies control fuel costs?
Record fuel with odometer readings, track kilometers per liter by truck and driver, and investigate sudden changes.
How can logistics providers make sure every trip is billed?
Link trip records to billing so completed trips automatically appear for invoicing, and review unbilled trips weekly.
How do 3PL warehouses bill clients?
Typically for storage space or pallets and for handling activities, using warehouse activity records per client.
Bring this workflow to a Cirquolus demo.
Show us your current process, companies and branches. We will map it to the modules you need and propose a realistic rollout.